For many consumers and small organisations, Gmail is still the best option. If you send out similar email responses frequently, you should build an email template to save time. In Gmail, here’s how to make an email template.
In Gmail, email templates are really useful. You don’t have to enter generic messages anymore. From the compose menu, you may choose a relevant email template and make appropriate adjustments based on the situation.
HR professionals, customer service personnel, and anybody else who is bored of composing the same emails should use email templates. To begin, go to the Settings menu and activate templates.
ENABLE TEMPLATES FROM GMAIL
By default, Gmail disables templates function for users. You need to enable it, and then it will appear for you.
Step 1: Visit Gmail on the web.
Step 2: Click on the Settings gear at the upper right corner.
Step 3: Open See all settings.
Step 4: Click on the Advanced tab from the upper tab.
Step 5: Enable the Templates option.
Step 6: Scroll down and select Save Changes.
You are all set to use a template in Gmail. Let’s create one. Shall we?
CREATE TEMPLATES IN GMAIL
Now that you have enabled templates in Gmail, it’s time to create a template. Follow the steps below.
Step 1: From the Gmail home screen, click on the compose menu in the upper left corner.
Step 2: It will open a similar Gmail compose screen at the bottom.
Step 3: Type your draft or generic reply and instead of sending it, click on the three-dot menu at the bottom.
Step 4: Open the Templates menu.
Step 5: Select ‘Save draft as template.’
Step 6: Click on ‘Save as new template’ from the following menu.
Step 7: Give the template a name and hit the Save button at the bottom.
You have successfully saved the template in Gmail. Now it’s time to use the app.
USE TEMPLATES IN GMAIL
Now that you’ve built Gmail templates, it’s time to put them to use. You are free to build as many email templates as you like and use them as needed. Here’s how you can utilise Gmail templates.
Step 1: Click on the compose from the Gmail home.
Step 2: It will open the compose menu in Gmail.
Step 3: Instead of typing messages manually, you can click on the three-dot menu and open Templates.
Step 4: From the Insert template menu, select a relevant template that you want to use with email.
Step 5: You will see the saved message in Gmail compose menu.
You have the ability to alter the time, location, and other variables. If the email template already contains a signature, you must delete it before sending an email to avoid duplication.
HOW TO DELETE TEMPLATE IN GMAIL
You may quickly remove a Gmail template from your account if you no longer require it. Here’s how to get rid of a Gmail template.
Step 1: From Gmail home, select compose menu at the top.
Step 2: Click on the three-dot menu and click on Templates.
Step 3: Select a template that you want to remove.
Step 4: You will see the delete template option. Use it and you won’t see that template from Gmail.
DISABLE TEMPLATES IN GMAIL
Using templates will not make your Gmail experience worse. If you don’t want to utilise templates after a while for any reason, you can quickly disable the option from the Gmail settings menu.
Step 1: Click on the Settings icon from the Gmail home and open See all Settings.
Step 2: Go to Advanced options.
Step 3: Click on disable from the Advanced menu.
Step 4: Scroll down to the bottom and hit the Save Changes button.
Go back to Gmail home, and you will no longer see Templates from Gmail compose.
CAN I USE GMAIL TEMPLATES ON MOBILE
The templates you make on the Gmail site, like your Gmail signature, remain in your Gmail account. On mobile applications, you won’t be able to utilise the same Gmail templates. Gmail mobile does not allow you to create or manage templates.
START USING TEMPLATES IN GMAIL
For power users, Gmail templates are a must-have. Create as many templates as you like and begin responding to messages with style. Don’t go too far. Otherwise, you’ll be stumped as to which template to employ in which situation. How do you intend to use Gmail templates? Let us know what you think in the comments section below.