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google meet create meeting

Set up a google meet create meeting using Apps Script using the Google Calendar API.

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The Google Calendar API can be used to plan video meetings in Google Meet with one or more people programmatically using this Apps Script sample. In order to save time, teachers who want to hold frequent meetings with their students can do so without having to create meeting invitations one at a time.

Apps Script can be used to set up a Google meeting.

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Your meeting should have a title and a start date, as well as an end date, a list of attendees, and the frequency at which you want to be reminded of the meeting. In addition to a new meeting entry in your Google Calendar, you’ll receive a Google Meet link, which you may distribute by mail merge to your students and coworkers.

const createGoogleMeeting = () => {
  // The default calendar where this meeting should be created
  const calendarId = 'primary';

  // Schedule a meeting for May 30, 2022 at 1:45 PM
  // January = 0, February = 1, March = 2, and so on
  const eventStartDate = new Date(2022, 5, 30, 13, 45);

  // Set the meeting duration to 45 minutes
  const eventEndDate = new Date(eventStartDate.getTime());
  eventEndDate.setMinutes(eventEndDate.getMinutes() + 45);

  const getEventDate = (eventDate) => {
    // Dates are computed as per the script's default timezone
    const timeZone = Session.getScriptTimeZone();

    // Format the datetime in `full-date T full-time` format
    return {
      timeZone,
      dateTime: Utilities.formatDate(eventDate, timeZone, "yyyy-MM-dd'T'HH:mm:ss"),
    };
  };

  // Email addresses and names (optional) of meeting attendees
  const meetingAttendees = [
    {
      displayName: 'Amit Agarwal',
      email: '[email protected]',
      responseStatus: 'accepted',
    },
    { email: '[email protected]', responseStatus: 'needsAction' },
    { email: '[email protected]', responseStatus: 'needsAction' },
    {
      displayName: 'Angus McDonald',
      email: '[email protected]',
      responseStatus: 'tentative',
    },
  ];

  // Generate a random id
  const meetingRequestId = Utilities.getUuid();

  // Send an email reminder a day prior to the meeting and also
  // browser notifications15 minutes before the event start time
  const meetingReminders = [
    {
      method: 'email',
      minutes: 24 * 60,
    },
    {
      method: 'popup',
      minutes: 15,
    },
  ];

  const { hangoutLink, htmlLink } = Calendar.Events.insert(
    {
      summary: 'Maths 101: Trigonometry Lecture',
      description: 'Analyzing the graphs of Trigonometric Functions',
      location: '10 Hanover Square, NY 10005',
      attendees: meetingAttendees,
      conferenceData: {
        createRequest: {
          requestId: meetingRequestId,
          conferenceSolutionKey: {
            type: 'hangoutsMeet',
          },
        },
      },
      start: getEventDate(eventStartDate),
      end: getEventDate(eventEndDate),
      guestsCanInviteOthers: false,
      guestsCanModify: false,
      status: 'confirmed',
      reminders: {
        useDefault: false,
        overrides: meetingReminders,
      },
    },
    calendarId,
    { conferenceDataVersion: 1 }
  );

  Logger.log('Launch meeting in Google Meet: %s', hangoutLink);
  Logger.log('Open event inside Google Calendar: %s', htmlLink);
};

Google Meeting with Recurring Schedule

The above code can be extended to create meetings that occur on a recurring schedule.

You need to simply add a recurrence attribute to the meeting event resource that specifies the recurring event in RRULE notation. For instance, the following rule will schedule a recurring video meeting for your Maths lecture every week on Monday, Thursday for 8 times.

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{
  ...event,
  recurrence: ["RRULE:FREQ=WEEKLY;COUNT=8;INTERVAL=1;WKST=MO;BYDAY=MO,TH"];
}

Here are some other useful RRULE examples:

  • FREQ=WEEKLY;BYDAY=MO,TU,WE,TH,FR – Occurs every week except on weekends
  • FREQ=MONTHLY;INTERVAL=2;BYDAY=TU – Occurs every Tuesday, every other month
  • INTERVAL=2;FREQ=WEEKLY – Occurs every other week
  • FREQ=WEEKLY;INTERVAL=2;BYDAY=TU,TH;BYMONTH=12 – Occurs every other week in December on Tuesday and Thursday
  • FREQ=MONTHLY;INTERVAL=2;BYDAY=1SU,-1SU – Occurs every other month on the first and last Sunday of the month

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